City Treasurer/Deputy Clerk

Job Title: City Treasurer/Deputy Clerk Department: Administration Supervisor: City Administrator Effective Date: February 21, 2024 DESCRIPTION OF WORK : Performs responsible bookkeeping and clerical work involving governmental accounting and reporting, customer service, typing and records maintenance; and performs related duties as required.
: : None.
The listed examples may not include all duties performed by all positions in this class.
Duties may vary somewhat from position to position within a class.
· Posts, maintains and reconciles general ledgers and balances all funds/accounts and makes journal entry adjustments as necessary; signs off on all invoices and payroll reports.
· Reconciles checking accounts and monitors cash flow to ensure sufficient cash is available to make necessary payments.
· Oversees the deposit of municipal funds and recommends transfers of money between accounts.
· Identifies money available to be invested, tracks due dates of investments to invest funds in accordance with sound financial practices in accordance with all legal requirements.
· Tracks and verifies all accounts are adequately collateralized and tracks due dates on letters of credit and/or guaranty bonds.
· Oversees accounts payable and receivable transactions; requests funding from various agencies and files reports in a timely manner; posts information to journals, verifies account information and balances City books on a monthly basis.
· Maintains accounts for all municipal departments and ensures that all required financial reports are prepared in a timely manner.
· Prepares and files all County, State and Federal tax and other reports as required.
· Oversees municipal payroll systems.
· Oversees the billing procedures for the municipal sewer system.
· Works with City staff and elected officials to prepare the annual budget; monitors the budget and provides periodic information and updates to Department Heads and City Council.
· Tracks TIF payments and makes recommendations regarding disbursement of TIF funds.
Works with financial consultant in submittal of annual TIF reports to the State Auditor.
· Tracks Revolving Loan Fund balance and payments on outstanding loans and provides financial reports to the Economic Development Authority.
· Ensures that all special assessment projects and bonding programs are properly administered and adhere to all legal requirements.
· Assists in compiling wage and benefit information used in salary negotiations including gathering information from comparable employers concerning the terms and conditions of employment.
· Works closely with the auditors at year-end by providing information for audit of financial records and non-financial procedures and policies that govern the safety of assets; initiates pre-audit and post-audit entries.
· Generates sewer bills and accounts for payments.
· Attends Regular Meetings.
· Establishes and maintains the City Capital Inventory records as well as GASB 34 inventory for depreciation schedule.
· Prepares information and documentation necessary to comply with appropriate GASB.
requirements.
· Greet, interface and answer inquiries from the public requiring knowledge of department or division policies and procedures; answer and screen incoming phone calls; handle inquiries directly or refer to appropriate team member.
· Assists the City Clerk with payroll processing and related reports.
· Assists the City Clerk and Planning and Zoning Department in maintenance of various city files, official minutes, ordinance and resolution books for the City Council and various Boards and Commissions.
· Assists in responding to a wide variety of information requests regarding city operations and the area in general.
· Assists the City Clerk in managing details for conduct of elections.
· Assists City Clerk with processing Fund Accounting Systems, including but not limited to, balancing books, generating checks, issuing receipts.
· Act as City Clerk during Clerk’s absence.
· Provides clerical support to Economic Development Authority and Public Works Commission by attending meetings, recording minutes, typing correspondence, etc.
· Assists in maintaining accurate and up-to-date records for Pinewood Cemetery.
· Attends regular and special council meetings, records council actions; prepares agendas and maintains record of minutes, ordinances and resolutions as directed by the City Clerk.
· Assists in the preparation of agenda packets, typing memos, copying documents/reports and numbering and collating agenda items.
· Assists in the operation of the City’s audio/visual equipment.
· Update the City’s website as assigned.
· Manages various social media platforms associated with the City of Crosslake.
· Performs other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES · Considerable knowledge of English, spelling, arithmetic and vocabulary.
· Considerable knowledge of modern office practices, procedures and equipment.
· Considerable knowledge of Microsoft Office and other related software.
· Working knowledge of municipal operation and organization, or the ability to acquire such knowledge in a relatively short period of time.
· Considerable knowledge of Generally Accepted Accounting Principles, payroll and billing principles, practices and procedures.
· Considerable ability to perform highly skilled accounting procedures and prepare a wide variety of financial reports; to make varied and complex arithmetic computations and tabulations rapidly and accurately and to multi-task with frequent interruptions while maintaining a high level of accuracy.
· Considerable ability to communicate well, both orally and in writing.
· Considerable ability to establish and maintain effective working relationships with other employees and the general public and to deal with public relation problems courteously and tactfully.
· Considerable ability to perform accepted secretarial and accounting practices and procedures.
· Considerable ability to operate various office equipment, including but not limited to computers, copier, calculator, telephone system, fax machine, and postage machine.
· Considerable ability to type with speed and accuracy.
· Considerable ability to maintain confidentiality of communications, documents and other matters.
· Considerable ability to operate a telephone, hear and understand callers and respond orally with appropriate information.
· Considerable ability to read and understand computer screens and written documents containing personnel, legal and financial information.
· Considerable ability to use fine motor skills to operate computer keyboard and adding machine.
· Working ability to make decisions in accordance with established policies and procedures.
· Considerable ability to review work involved in varied financial and related activities.
· Considerable ability to maintain records and to prepare reports from such records.
· Considerable ability to gather a large amount of data and information effectively and efficiently.
· Working ability to sit for long periods of time entering data at a computer.
· Ability to work as a team player with all city staff.
· Considerable ability to maintain efficient work flow while handling numerous interruptions.
· Successful completion of a two-year college or technical school degree in accounting or bookkeeping.
· Two years of experience in accounting or bookkeeping position.
· Four-year degree in accounting.
Job Type: Full-time Pay: $66,560.
00 - $83,200.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee discount * Health insurance * Life insurance * Paid time off * Retirement plan Schedule: * 8 hour shift * Day shift Experience: * Accounting: 2 years (Required) Ability to Relocate: * Crosslake, MN 56442: Relocate before starting work (Required) Work Location: In person